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Before you start
The meeting assistant is a participant that Minine sends to your Zoom meeting. It records the meeting and makes a transcript.
- Minine on your iPhone, and an invitation code for the meeting assistant
- An active Pro subscription
- A Zoom account that has permission to authorize apps. For a company account, an administrator possibly must approve Minine first.
- Permission from the host. Before you send the assistant, tell the participants that it records.
You can send only one assistant at a time. The maximum time is 30 minutes for each meeting and 120 minutes for each day. The time to join and wait is part of the limit.
Unlock the assistant and connect Zoom
Complete these steps in the app. Then the Meetings tab shows the form to send an assistant.
Open Settings
Open the Settings tab. Scroll to About. Tap Meeting assistant invitation.
Enter the code
Paste your invitation code. Tap Unlock. The Meetings tab appears in the tab bar.
Apply for the beta
If the Meetings tab shows Apply for beta access, tap it. You must have an active Pro subscription.
Connect Zoom
Sign in on the Zoom page. Approve access. Minine does not receive your Zoom password.
When the page shows Zoom connected, the setup is complete. If you cancelled, or if the authorization expired, tap Connect Zoom again.
You can also connect or disconnect Zoom in the web app at app.mininetranscribe.com/meetings. Sign in with the same account.
Send an assistant
First, join the meeting with your connected Zoom account. When you leave the meeting, the assistant also leaves.
Send the assistant
Paste the Zoom invitation link. If the meeting has a passcode, tap Meeting has a passcode and enter it. Select the confirmation box. Tap Send assistant.
To change the name of the assistant, tap the pencil icon next to the name. For live captions during the meeting, select a meeting language. To stop the assistant before it joins, tap Cancel dispatch.
The host gives permission
The host must give two permissions: one to admit the assistant and one to record. The assistant starts to record only after the host gives both.
When the app shows Host allows recording
The assistant is in the meeting and waits. The assistant does not record until the host gives permission.
What the host does in Zoom
- If the assistant is in the waiting room, click Admit next to its name.
- If no recording request appears, open Participants. Click More next to the assistant. Click Allow to record to computer.
The button names in Zoom can be different for each version and language. The assistant waits a maximum of 5 minutes for admission and 3 minutes for recording permission. Then it leaves. Minine always obeys the waiting room and the decision of the host.
Record, stop, and read the transcript
You can close the app during the recording. The assistant continues to record in the cloud.
Listening in
The recording time shows at the top. If you selected a language, live captions also show. To stop and keep the recording, tap Leave and save.
Read the transcript after the meeting
The full transcript is ready a few minutes after the meeting. Open it from Your meetings or from your library. Then you can translate, summarize, or export it.
When you stop the assistant, only the assistant leaves. The meeting continues for the other participants. If the app shows Audio saved, transcription needs attention, open the recording and tap Retry. Do not send another assistant.
Disconnect and remove
Before you disconnect, export the recordings that you must keep.
Disconnect in Minine
On the Meetings tab, tap Disconnect. Confirm the action. All assistants that use this authorization stop. Minine deletes the cloud meeting recordings and transcripts that these assistants made. Your other recordings do not change.
Remove Minine from Zoom
Sign in to Zoom App Marketplace. Open Manage, then open Added Apps. Find Minine. Click Remove.
Open Zoom App MarketplaceTo disconnect fully, do the two procedures. Minine cannot delete copies that you exported or shared. When you disconnect, Minine does not delete your account or cancel your subscription.
Troubleshooting
- The Meetings tab does not show
- Enter your invitation code in Settings, in the About section. A Pro subscription alone does not unlock the tab.
- Zoom does not connect
- Make sure that you use the correct Zoom account. If necessary, make sure that the administrator approved Minine. Then tap Connect Zoom again.
- The assistant cannot join
- Make sure that the meeting started and that the link is correct. Make sure that you joined with the connected account. If the meeting has a passcode, enter it.
- The assistant joined but does not record
- Look for the status Waiting for recording permission. Admission is not sufficient. The host must also give recording permission to the assistant.
- The status does not change
- Pull down on the Meetings tab to refresh it. Before you send another assistant, look at the participant list in Zoom.
- No time is left for today
- Stop the current assistant first. The time that is left and the reset time show below the Send assistant button.
Contact support
We reply on business days, in a maximum of two business days. Tell us the app version, the iOS version, the approximate time of the problem, and the status that you saw. Attach a screenshot if possible. Do not send passwords or full meeting invitations.